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Showing posts with label 5 Vital Tips On How To Delegate Responsibility To Your Assistant. Show all posts
Showing posts with label 5 Vital Tips On How To Delegate Responsibility To Your Assistant. Show all posts

Wednesday, August 29, 2018

5 Vital Tips On How To Delegate Responsibility To Your Assistant


5 Vital Tips On How To Delegate Responsibility To Your Assistant
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Assistants are supposed to be the pillars of the Managers. A well trained, matured and enthusiastic Assistant can be an asset to the organization. If you want your assistant to do his best job for you, delegate some of your responsibilities to him. Here are five tips you can use to make that transition of power as smooth and easy as possible.

1. Give your Assistant a complete picture of the job
First and foremost ensure that your assistant has the necessary information to fulfill his duties and responsibilities. Give him a clear and accurate picture of exactly what you want him to do. Let him know precisely where his authority begins and ends.
Your people should know his exact status too. They must be encouraged to deal directly with him and not with you. This should be strictly complied with - to be broken only in extreme emergencies - else you'll be defeating your purpose in developing an assistant to help you. Make this point very clear to your subordinates so that they will extend maximum co-operation to him.

2. Let your Assistant know what you're doing.
In order to achieve better result, you must also keep him advised at all times about what you're doing. Make him aware of your plans and programmers, their progress and the reasons for your decisions, your actions and your orders. He needs to be educated about the forthcoming problems and how to solve them. Share your knowledge and experience with him, so that he can learn the ins and outs of working with people as well as the intricate and intimate details of your job.

3. Add responsibility gradually
It is not a healthy practice to load every thing on the Assistant at once. Let him get the grip of the job first. Add to his duties gradually as he learns the ropes. He should be assigned additional responsibilities slowly so that he'll learn to take care of them as he goes along. He'll grow in ability and become a competent managerial assistant to you.

4. Don't hold a tight check on the Assistant.
The managers should develop faith and confidence on the Assistant. Some managers try to keep the assistants on constant watch and vigil. This will rather deteriorate the efficiency in their area of operation.
It's far better to give a man a job to do and let him do it? Get out of the way and let him work. Then have him report back to you when the job is done. Let him tell you how it went. Help him correct any mistakes he made so that he can do it better the next time. That way he'll grow in his ability to do the job for you.

5. Give your Assistant the authority he needs to carry out his responsibilities.
Make him responsible and give him the authority for getting the job done for you. Encourage him to bring problems to you only when something seems radically wrong or when he's at his wit's end to solve it himself. Get him to bring along one or more suggested solutions to the problem, too. Then help him grow by steering him toward the proper decision - but let him make that decision himself. That is your duty and his right.